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Host/Hostess for Teen Track

Host/Hostesses for Teen Track - Supervisor: Darra McDowell
CHAP wishes to have this job covered by an adult (18 years or older) only if they have a background check. You will need to provide a copy of your background check to CHAP. To obtain more information or to provide a copy of your background check certificate, please contact volunteer@chaponline.com 

  • Come to Volunteer Booth 15 minutes prior to scheduled session.
  • Highlight your name on the sign-in sheets and get Volunteer Ribbon.
  • Pick up a clip board with Host/Hostess Monitor Evaluation Sheets for the seminar.
  • Greet guests, making sure they are wearing the proper wristband, as they arrive for the workshop 
  • Help with seating if necessary
  • If there are problems with the room or the sound system, please send someone to the volunteer booth to report the situation or call Volunteer Coordinator
  • Complete an evaluation form for each session and turn them into the volunteer booth at the end of your shift
  • You will not need to introduce the workshop. Just keep watch on the time and use the flip chart to hold up so the speaker can see it at 15mins, 10 mins, 5mins and Stop. This allows the next speaker time to get set up.
  • If anyone asks about speaker's handouts, they are available online at www.chaponline.com under speaker handouts.
  • Please remove the speaker's water bottle after each session.
  • Please seat yourself near the back of the room so you can watch the group and so the supervisor can get to you if need be.
What Volunteer can expect: to be at all sessions during job time assignment.
What will be provided:
(pick these things up at Volunteer Booth when you sign in)
  • Clipboard with evaluation sheets to be filled out by you for each session
  • a walkie-talkie to use for communicating with Supervisor for any sound or lighting problems. (unless you have a cellphone, then a number will be given you to reach the Supervisor.)
What kind of activity does this job require? Sitting and listening (some standing or walking to retrieve used water bottles & possibly seat people) Host/Hostess is welcome to, and encouraged to, bring a notebook to take personal notes of speaker sessions.
Prayer Booth Attendant

Prayer Booth Attendant - Supervisor Jim & Becky Fahringer

(This booth has been merged with the CHAP Booth.  It will be located inside the CHAP Booth area.)

  • Attend the prayer booth being available to pray for requests as they are received and pray with individuals who might stop by.
  • Pray specifically for the convention, the speakers, the vendors and the attendees.
What will be provided: a booth with chairs, a box for prayer requests, tissue box, and cards for people to write prayer and praises on.
What kind of activity does this job require? Sitting and praying; listening to those that come in to pray or praying with them.
Host/Hostess for Speaker Sessions
Host/Hostesses for Speaker sessions - Supervisor: Darra McDowell
This job is suitable for Teens!
  • Come to Volunteer Booth 15 minutes prior to scheduled session.
  • Highlight your name on the sign-in sheets and get Volunteer Ribbon.
  • Pick up a clip board with Host/Hostess Monitor Evaluation Sheets for the seminar.
  • Greet guests as they arrive for the workshop.
  • Help with seating if necessary
  • If there are problems with the room or the sound system, please send someone to the volunteer booth to report the situation or call Volunteer Coordinator
  • Complete an evaluation form for each session and turn them into the volunteer booth at the end of your shift
  • You will not need to introduce the workshop. Just keep watch on the time and use the flip chart to hold up so the speaker can see it at 15mins, 10 mins, 5mins and Stop. This allows the next speaker time to get set up.
  • If anyone asks about speaker's handouts, they are available online at www.chaponline.com under speaker handouts.
  • Please remove the speaker's water bottle after each session.
  • Please seat yourself near the back of the room so you can watch the group and so the supervisor can get to you if need be.
What Volunteer can expect: to be at all sessions during job time assignment.
What will be provided: (pick these things up at Volunteer Booth when you sign in)
  • Clipboard with evaluation sheets to be filled out by you for each session
  • a walkie-talkie to use for communicating with Supervisor for any sound or lighting problems. (unless you have a cellphone, then a number will be given you to reach the Supervisor.)
What kind of activity does this job require? Sitting and listening (some standing or walking to retrieve used water bottles & possibly seat people) Host/Hostess is welcome to, and encouraged to, bring a notebook to take personal notes of speaker sessions.
Children's Program Assistant
Children’s Program Assistant  Supervisor: Mary Ann Eagleson & Brenda Oren
This job is suitable for Teens!

The Assistant Teacher will:  

  • Everyone must fill out a volunteer form and email to Mary Ann Eagleson.
  • Complete or send a copy either by mail or electronically of their current clearance forms to the designated person. 
  • Help set up the learning centers if personal schedule allows.  
  • Help dismantle the learning centers at the conclusion of the program and assist with getting the supplies to the vehicles that transport these supplies.  
  • Help with the signing in and signing out process. Two of the Assistant Teachers will greet the children and carry out the sign in procedure with the parent/guardian at the door (to be explained later). At the same time they will hand out the name tags for the students. The other two Assistant Teachers will conduct an opening activity (game, song, etc.) while the children arrive. One of the activities will be assigned to each Assistant Teacher and will be found on the schedule to be forth coming. 
  • Assist a group of 5-6 children as they move through 4 learning centers. Such activities include but others may arise: explain the point of the given activity such as the meaning of the arts and crafts or dig projects, assist the students who need help with their projects, see that the students stay with their team and sub-group, etc. 
  • Assist the students in bathroom visits following CHAP guidelines, which will be forthcoming.  
  • Collect all the items (projects, books, etc) that each child has and put it in each child’s back pack at the end of each session. Each Assistant Teacher will have a carry bag to store the children’s backpacks in. These should be carried from room to room.  
  • Help with the signing out process. Two of the Assistant Teachers will help the children remove their name tags after each session, and carry out the sign out procedure with the parent/guardian at the door. the other two Assistant Teachers will conduct a closing activity (game, review, etc.) 
  • Give each student their back pack at the conclusion of the event. 

Prep Time:

A digital copy of the entire curriculum will be sent to each Assistant Teacher, and they may read this if they wish to be familiar with the content, but they are not required to. Not everything in the curriculum will be used, and what will be covered will be outlined before the learning event and sent electronically.

Read all the training emails that are sent and send back the form  if required to the designated persons saying you have completed the prep activities.

Floater
Floaters - Supervisor: Darra McDowell
  • Floats may be assigned to fill unexpected volunteer vacancies.
  • Floats may have several different assignments during their shift.
What a Floater needs to know or come prepared to do: Study map to know locations of bathrooms, nursing mothers room and locations of speaker's rooms to be able to give directions.
What a Floater needs to bring: A willing attitude to serve any job that we need them to fill.
Volunteer Booth Attendant
Volunteer Booth - Supervisor: Darra McDowell
  • Review contents of map online or in CHAP Convention brochure.
  • Verify volunteer assignments, explain them if necessary, and give directions to the rooms.
  • Maintain master lists of Volunteer assignments. (Volunteers will report to the volunteer table 12 minutes before their assignment and mark off their name on the enlarged sheets with a highlighter marker.)
  • Let Supervisor know if someone does not show up for their job so a floater can be assigned.
  • Distribute and collect CHAP volunteer ribbons, which will be given to each volunteer as they come to serve. (They should be instructed to return the ribbon upon the completion of their assignment. If they are Host/Hostesses covering multiple talks in the same room, they do not need to report between talks, but should mark their name off for their complete time slot before starting.)
  • Provide each Host/Hostess with a clipboard containing all they need for the sessions they are assigned to cover. (Include time cards)
  • Make sure there are new evaluation forms for the next speaker session on the clip boards.
  • Keep all completed evaluations to turn over to the CHAP Board at the end of the convention.
What Volunteer can expect:
  • To be trained upon arrival, either by Supervisor or by volunteer you are replacing.
  • To answer lots of similar questions throughout day (ex; restrooms, directions, what time it is, when sessions start, hours of convention, and more)
What kind of activity does this job require? Standing & Sitting (with spurts of up and down action to answer people's questions). Needs to be an outgoing individual, willing to answer questions or direct questions to Supervisor, and always have a ready smile.
Pre-convention Preparation Crew
Pre-convention Preparation Crew - Supervisor: Angela Davis and Jill Panyard
  • This job will take place on Saturday, May 27 from 1 to 5 PM
  • The work location will be the CHAP office, 231 N. Chestnut St, Palmyra, PA 17078
  • This job involves working as a team to placing name labels on envelopes, placing the proper wristbands in envelopes for each pre-registered family, and alphabetizing the pre-registered attendee envelopes
  • Volunteers must be adults who are adept at alphabetizing and working with numbers.
Set Up and Tear Down
Set Up Crew - Supervisor: Bob Finley (Thursday only)
This job is suitable for Teens. (NOTE: This is for general convention set up)
  • Set up chairs, tables, registration area, etc.
  • Hang signs.
  • Assist vendors/speakers as needed.

Tear-Down Crew for Convention - Supervisor: Bob Finley

  • Take down tables, signs, registration area, collect mats, gather left over materials, etc.
  • Stack chairs.
  • Assist vendors/speakers as needed.
Used Curriculum Book Sales

Used Curriculum Book Sales Volunteers - Supervisor: Greg and Diana Merkel

Volunteers will be doing a variety of jobs which may include:

  • Removing labels from sale items, totaling the bill in preparation for cashier
  • Sorting books to grade and subject
  • Moving books from check-in to the sales floor
  • Reorganizing displays as necessary
  • Gathering seller books from displays
  • Packing books for pick-up
Security

Security - Supervisor: Bob Finley

Report to Volunteer /Speaker Booths, to sign in, check assignment, pick up volunteer ribbon and walkie-talkie. Report to Bob Finley for training.  Your duties may include some or all of the following:

  • Watch the incoming individuals during the Convention at the Convention Hall entrances and vendor entrance doors to ensure that they have name tags and/or wrist bands.
  • Watch the Early Bird Shopping attendees on Friday morning to be sure they are eligible for this benefit.
  • Monitor entrance of speakers & vendors in limited access areas
  • Be familiar with building layout
  • Make sure proper doors remain closed.
  • Provide assistance to sound/recording crews as necessary.
  • Provide assistance to vendors with mechanical/electrical problems.
  • Patrol building for anything that seems to be out of order or a potential problem.
  • Provide assistance when spills or rain problems occur.
  • Report problems to the supervisor immediately.

Please note: Shifts overlap 15 mins for training. Be prepared to stay 15 mins after convention closes to ensure the safety of convention as attendees leave the building.  Thank you.

Registration Kiosk Computer Assistant
Registration Kiosk Computer Assistant - Supervisor: Ron Barrick
Shifts begin one half hour earlier than other shifts and overlap for training.
Your job may include:
  • Give directions for pre-registered and walk-in attendees.
  • Direct walk-ins to the computer bank for on-line registration.
  • Must be competent using computer and Internet browser
  • Typing skills for data entry required
  • Oversee and assist attendees entering online registration
  • Re-set computers for next attendee
  • Direct attendees to the resource bags for schedule and layout information
  • Distribute wristbands and remind people to keep them for both days
Registration Payment Assistant
Registration Cashier Assistant - Supervisor: Ron Barrick
  • The CASHIER slots are for those folks that are comfortable with a cash register and entering payments into a laptop database.
  • The Check PAYMENT slots are for those folks that are comfortable with entering check payments into a laptop database.
  • You will receive training at the start of your shift.
CHAP Lounge Monitor

CHAP Lounge Monitor - Supervisor: Darra McDowell

This job is covering the lounge that serves the food and provides a rest area for CHAP staff and Super Volunteers.
Volunteer will be monitoring the entrance, collecting lunch tickets and politely turning away those who are not permitted in.

  • Allow entrance for white, purple & blue tags attached to name tags.
  •  Collect tickets for meals.
  •  Turn tickets into Volunteer or Speaker Booth at end of shift, DO NOT dispose of them.                           

 What kind of activity does this job require?  Door Monitor -mostly sitting. There are times of low traffic during this job and you may want to bring a book or knitting to fill those moments.

Entry Pass Distributor
Entry Pass Distributor - Supervisor: Ron Barrick

Specific training will be given at the beginning of each shift.

Shifts begin 15 minutes before other shifts and overlap for training.
Your job may include:
  • Distribute wristbands and convention brochures and remind people to keep them on for both days
  • Give directions for pre registered and walk-in attendees.
  • Direct walk-ins to the computer bank for on-line registration.
What kind of activity does this job require? Standing and a warm, welcoming smile.
Resource Bag Distributor
Resource Bag Distributor - Supervisor: Ron Barrick
This job is suitable for Teens.
  • Greet guests with a warm smile.
  • Aggressively pass out Resource Bags to every family as they enter the Convention Hall.
What will be provided: the bags filled with great resources and convention brochure
What kind of activity does this job require? Standing and a warm, welcoming smile.
Vendor Booth Attendant
Vendor Booth - Supervisor: Jill Panyard
  • Report to Volunteer Booth 5 minutes before scheduled session and pick up volunteer ribbon
  • Check off name to verify coverage.
  • Check with either Assistant Convention Coordinator or current vendor volunteer to obtain pertinent information regarding the time slot being covered.
  • Read through Hot Sheet (a quick overview of vendors and their potential needs and FAQ)
  • Attend the Vendor Booth, answer questions for vendors, etc.
  • Direct vendors to their booth, General Exposition Services and CHAP Lounge if applicable.
  • Pass out packets if requested by Assistant Convention Coordinator.
Vendor Check-in Kiosk
Vendor Check-in Kiosk - Supervisor: Jill Panyard
Report to Volunteer Booth to sign-in and pick up volunteer ribbon. Duties include
  • Check-in vendors representatives that enter the convention: this will entail having reps sign in and receive their wristbands.
  • Follow the instruction included at the booth regarding Vendor representatives.
  • Redirecting reps as necessary to register if needed
  • Check-in any Edutainment Booth companies/demonstrators; they will be required to sign in
What Volunteer can expect: To be at job 15 minutes before hand to receive any instructions from the previous volunteer. This job takes place in the registration area of the Convention. There will be a special kiosk marked "Vendor Check-In". This job will require sitting and standing. This job will require an outgoing individual who is able to maintain a pleasant demeanor even under pressure.
Unloading Volunteers (Thursday)

Unloading Volunteers  (Thursday)  -  Supervisor:
Check in at the Volunteer booth:

     *  You will wear an identifying vest pick up at Volunteer booth                                                                                   
     *  You will be helping at dock while vendors unload their vehicles
     *  You will help Vendors unload their supplies as they have need
     *  May need to lift things, pull carts, push loads of supplies to vendor booths
     *  Be respectful and welcoming to our Vendors, offer your assistance, and
         take care as you unload their supplies.

Recording Kiosk Attendant
Recording Kiosk Attendant - Supervisor: Jeremy Good
  • Report to Volunteer Booth 15 minutes before scheduled session and pick up volunteer ribbon.
  • Check off name to verify coverage.
  • Report to the recording booth to carry out duties which include:
  • The sales of MP3s by check, cash or credit card.
  • Have pleasant people relations and be aware of customers that they are being waited on promptly.
  • Become familiar with the speakers and topics being recorded as you will be asked about them often.
  • Specific training will be given at the beginning of each shift for special assignments.
Book Check assistant

Book Check Assistant - Supervisor: Hillary LaLone
This job is suitable for Teens.

  • Assist customers to fill out forms/ mark boxes with customer's information
  • Be able to lift boxes full of books (up to 50lbs) onto dolly cart and into cars
  • Watch boxes at curbside until customer arrives to pick up their boxes
  • Compare customer's tickets to the box number before dismissing the boxes

Mentor/Convention Guide

Mentor/Convention Guide Supervisor: Jim & Becky Fahringer

SPECIAL: Must fill out the Volunteer Information Form and be approved by CHAP before signing up for this position  
Must have 7+ years of experience in traditional homeschooling
Must be able to view and become familiar with Lancaster County Convention Center layout prior to arrival (you may, at your own expense, come Thursday to walk through the facility to better prepare for your job)

As you probably remember, the first time or two at the CHAP Convention can be overwhelming. Prayerfully be ready to assist families with a warm spirit and a friendly smile. You may be one of the first persons this attendee or family meets at the CHAP Convention. 

  • Sign in at the Volunteer booth, then report to the CHAP booth.
  • Assist attendees, answer questions, give encouragement etc.
  • Be a good listener while also engaging in conversation.  

You will be sent detailed instructions closer to the convention

Vendor Host/Hostess

Vendor Host/Hostess Supervisor:  Jill Panyard

Our Vendors, many of whom are homeschoolers themselves, are an integral part of the CHAP Convention. We want to treat them as any other guest, offering them a welcoming smile and hands ready to serve. 

  • Sign in at Volunteer Check in and report to Vendor Booth
  • Friday Host/Hostesses will be delivering Vendor Hospitality Gift Bags
  • Pick up clipboard with Vendor Hosting Instructions and Check-Off List, pen/pencil, and bottle of water
  • Provide things such as:
    • A 10-minute break for the Vendor (no sales performed)
    • A cup of water for the Vendor upon request
    • Answers to Vendor's questions (see Ass't. Conv. Coord. with any questions)
  • Make notes on any Vendor feedback
  • Alert Vendor to online (or paper) Vendor Evaluation Form
  • Always be on the lookout for a Vendor's Shining Star (a yellow felt star visible from the booth backdrop), indicating that this particular Vendor would like assistance. Upon arrival, please ask the Vendor to immediately turn their Shining Star over.